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This web-based application facilitates crewmembers with an efficient means of accessing, viewing and in some cases amending details pertaining to Personal and Flight Information.

 

Each option and utility found within the application can be activated with optimum simplicity and offers an array of resourceful information. Sub-options are also available to help increase efficiency and flexibility when it comes to the management of information.

 

All details viewed and/or amended within certain options, essentially derive directly from a web server, which has instant access to an airline’s database. This ensures that records are kept up to date and where need be, adjusted accordingly. 

 

 

(Reminder: For presentation purposes all standard options available in e-Crew were enabled and are described within this document however, your airline may have chosen to disable certain options. For additional information, please consult the designated AIMS Administrator within your airline. 

 

All examples and illustrations are based on airlines operating 767,757 and 320 aircraft, and are set on fictitious flight schedules and crewmember details.

 

The version installed within your airline may not have all options enabled - consult your AIMS administrator).

 

Hold your mouse over the ‘e-Crew Options’ icon to view the list of available options.

 

WEB SERVER

 

USERS

 

SUB-OPTIONS

 
Text Box:  Text Box:

OPTIONS

 

 

 

 

 

 

 

 

 

 

 

Flight Information (Flight Search Criteria)

 

This option provides Crewmembers with information related to scheduled, estimated or actual flight times for both departures and arrivals for a specific date. This information can be filtered in various ways as outlined below.

 

Flight Search Criteria

 

In the print screen below, Departures from MIA on the 15th of March, 2001 in UTC have been displayed by making the appropriate selections in the field provided at the top of the screen and then pressing ‘Continue.’

Filter the information to be displayed by making the appropriate selections.

 
 


    

 

All possible combinations are listed below:

 

·         All Departures from | Enter an airport code | Select a date         

Displays all departures from that airport on the specified date.

 

·         All Arrivals at | Enter an airport code | Select a date

Displays all arrivals at that airport on the specified date.

     

·         Flight number | Enter Flight number | Select a date    

If flight operates on specified day, related information will be displayed.

                   

·         Carrier | Enter Carrier code | Select a date

When applicable, will display flights operated by selected carrier on the specified date.       

 

·         AC | Enter an aircraft type | Select date

Displays all flights related to that aircraft type on the specified date.

 

 

 

 

 

 

 

 

Flight lists

 

The following table displays the general flight details pertaining to the selection made in the previous option (Flight Search Criteria).

 

You may view additional information for each flight by ‘highlighting’ a desired flight number and clicking on any one of the three options listed below. A new window will open with the requested details.

 

·         Associated Aircraft Pairing

Displays the aircraft routing based on the specified flight number.

 

·         Associated Trip Details

Lists all flight legs associated with the selected flight as well as details of assigned crew and a provision to alternate between Local and UTC times.

 

·         Crew On Flight

Lists the crew assigned to a particular flight.

 

 

Highlight a row and click on one of the options below to view additional information.

 

 

 

 

 

 

 

 

 

 

 

Associated Aircraft Pairing

 

View all flight legs of the aircraft pairing associated with the selected flight. Information displayed will include scheduled, actual and local departure and arrival times.

 

 

 

 

 

 

 

 

 

 

 

Associated Trip Details

 

This feature offers a comprehensive view of flight details including crew complement and crew personal details, trip details, FDP and TAFB times, etc.

                      

You have the option to alternate between Local and UTC time as well as choose to ‘view’ or ‘hide’ crew details by clicking on one of the following buttons:

 

  • Exclude Crew

Hides the crew names assigned to the trip. (This button will alternate to display ‘Include Crew’ and vice versa when selected)

 

  • Include Crew 

Re-displays the crew names assigned to the trip.

 

  • Pairing Details in UTC

Display trip details in UTC time. (This button will alternate to display ‘Pairing Details in Local Times’ and vice versa)

 

  • Pairing Details in Local Times 

Displays trip details in Local Time.

 

Comprehensive view of trip details

 
 


 

 

 

 

 

 

 

 

 

                                            

Associated Trip Details – sub menu

 

In the event that a selected flight appears in more than one trip, an additional option will be included in the Associated Trip Details screen.

 

You may also view additional trip details by ‘highlighting’ a desired trip number and clicking on one of the following options:

 

  • Trip Details:  Lists all flight legs associated with the selected trip as well as details of assigned crew and a provision to alternate between Local and UTC times.

 

·         Show All Trip Details:  Show trip details for each trip associated with the flight leg that was selected. (Note: Details of assigned crew and provisions to alternate between Local and UTC times are not included in this option).

 

If more than one trip applies, this option provides details of all trips

 
 

 


 

 

 

 

 

 

 

 

 

 

Crew on flight

 

Lists details of crew assigned to a particular flight. If a Crewmember is assigned to Deadhead onboard a flight an asterisk will be displayed in the ‘DH’ column.  

 

 

 

 

 

 

 

 

 

 

 

Crew Schedule Statistics

 

This option provides statistics related to your schedule from the end of the current published schedule back one year.  The date directly below the Crew name indicates the last date of the published schedule.

 

The statistics available are related the following: ‘Off Days,’ Vacation,’ ‘Sick,’ ‘Ground Training,’ ‘Flight Training,’ and ‘Standby Duties.’

 

The initial screen will display your ‘Off Days’ for the previous year by default. By selecting one of the options to the right, the calendar will display all codes related to the selection made.

 

Below the calendar is a description of each of the codes related to your selection as well as a total. Up to 4 codes and the associated totals will be separately displayed. If there are more than 4 codes associated with the selection made a 5th total will be displayed which combines all other codes and totals.

 

Line Callout 2: Select one of these options to view related statistics
 


Line Callout 2: A maximum of 4 codes will be displayed. The 5th total is a combined total of all other codes related to your selection. 

 

 

 

 

 

 

 

 

 

 

 

 

 


Flight / Duty time totals

 

Provides totals for Flight and Duty times, Landings, Takeoffs and Sectors. All totals are based on actual times with the exception of the Current month column. This column provides a total of the actual and scheduled information for the current month.

 

Note: Radiation (MicroSv or MilliSv) totals may not be shown if your airline does not use that option.

 

Line Callout 2: Current month displays actual and scheduled totals.

 

 

 

 

 

 

 

 

 

 

Leave Details (Add-on related)

 

This component details your leave entitlements and is separated into two basic categories:

 

·         Leave already taken = T

 

·         Leave already booked = B

 

In total, approximately one year’s activity is shown. You may request either a display of the current or next year’s data (as defined in related check box). Additionally you are able to view leave already taken/booked, annual entitlement, leave carried forward and corresponding totals.

 

Total entitlement leave is the sum of the annual entitlement and any leave that has been carried forward from the previous year’s leave, and is displayed directly above the chart.

 

Total taken leave refers to the sum of the taken leave and the already booked leave. This figure is also displayed directly above the chart.

 

Where applicable, the selection box to the right of screen offers a provision to view alternative leave details.

 

 

Line Callout 2: Leave bookedLine Callout 2: Leave taken Line Callout 2: Alternative details

 

 

 

 

 

 

 

 

 

 

Expiry Dates

 

This option will provide you with your personal expiry information for each type of training required.  

 

 

 

 

 

 

 

 

 

Training History

 

You may view your training history here.  The table lists records in descending order with the most recent training undertaken displayed in the first.

 

 

 

 

 

 

 

 

 

 

 

 

Schedule Detailed Format

 

Generates a view of your schedule for a specified period of time (maximum 31 days), including any changes.

 

From the filter options at the top of the screen, specify a starting date from the calendar, the number of days you wish to view from the drop-down box and whether you wish to read the information in UTC, Local Station or Local Base time.

 

Click <Show Schedule> to complete the process and ‘View your Personal Crew Schedule.’ <Reset> will return the screen to default values.

 

Note: The ‘Crew Schedule published until’ date is also viewable on this screen.

 

Filter options

 

 

 

 

 

 

 

 

 

 

 

Personal Crew Schedule

 

This screen displays a detailed breakdown of your personal schedule.

 

Click <Print> so that you may access a smaller (printable) version of the schedule. An automatic alert will advise you of the necessary steps required to successfully print a copy of the schedule table. 

 

Line Callout 2: Acknowledge changes to your schedule (in yellow)Line Callout 2: You may use this option to save a hard copy of your schedule locally on your PC

 

Note:

 

·         Changes to your schedule are displayed with a yellow background and an ‘N’ appears within a cell for that given day. It is essential you acknowledge these changes by clicking on ‘Acknowledge Changes.’

 

·         The ‘Acknowledge Changes’ button will only appear when a field is marked with an ‘N’ and subsequently disappear when clicked, taking into consideration a Crewmember has acknowledged any changes.

 

 

 

 

 

Personal Crew Schedule (printable version)

 

Displays a breakdown of your personal schedule.

 

On entering this screen, an automatic alert will advised you of the necessary steps required to successfully print a copy of the schedule table. 

 

If you have cancelled the print in error, you have the opportunity reprint by clicking on the <Print> button.

 

Smaller printable view

 

 

 

 

 

 

 

 

 

 

 

Schedule Brief Format

 

Displays schedule information for any given month in a calendar type format. By default this option will display information for your current month’s schedule.

 

There is an option to alternate between UTC and Local time for specific trip details and a provision to display the previous or next month’s schedules by clicking on the related buttons.

 

Line Callout 2: Acknowledge schedule changes

 

 

A scroll bar on a specific date indicates that more than 2 duties have been assigned on that date. Simple scroll up and down to view all assignments and associated times. Note that up to 7 duties maybe assigned to any given date.

 

 

 

Note:

 

·         Within each cell, you are able to see the status of your schedule, which is displayed in an abbreviated format. Explanations for each abbreviation are highlighted in the table situated directly beneath the option buttons. 

 

·         Where a red ‘N’ appears within a cell, this will refer to changes that have been made to your schedule for that given day. It is essential you acknowledge these changes by clicking on the ‘Acknowledge Changes’ button.

 

·         The ‘Acknowledge Changes’ button will only appear when a field is marked with a red ‘N’ and subsequently disappear when clicked, taking into consideration a Crewmember has acknowledged any changes.

 

·         A white ‘M’ means that a memo exists on that day. To view the memo information, simply click on the M which will display a message box at the bottom of the screen. 

 

 

 

 

 

 

 

 

 

 

 

View / Edit Personal Information

 

Displays and allows for changes to be made to your personal information. Updates can only be made to fields which have been activated by your Administration. 

 

If your airline requires you enter a password when logging into e-Crew and allows you to change that password, you may do so from this screen.

 

Information that is displayed in grey asterisks means you do not have access to change it. Text in bold black lettering can be changed. Asterisks in place of text means that this information is not available for Crewmembers to view or update.

 

In the example below, Crew may change their physical/mailing address(s) and next of kin information can only be viewed, not changed.

 

Once you have made a change, be sure to press ‘Update’ to save your changes.

 

 

 

 

 

 

 

 

 

 

 

Days Off Requests - Summary Own

 

This option allows you to enter a request for a ‘Day(s) Off’ starting on the first day after the published date and forward, up to a year in advance. You may also view requests made by other Crewmembers in the same base, position and aircraft type as yourself.

 

Note:  The requests made here are only requests and are not considered approved until reviewed by the Crewing Department.

 

Entering a Day Off Request

 

To request a single day off, left click on the desired day and press <Record>. To select a block of days, left click on the first day, then right-click on the last day and press <Record>. 

 

A requested ‘Day Off’ may be deleted by selecting the desired day (color turns dark blue) and then pressing the <Delete> button. Once the delete button is pressed, an alert will appear prompting you to verify your changes.

 

Line Callout 2: To activate the ‘Delete’ button, select from requested date above. You must confirm the deletion process in order to proceed.Line Callout 2: Click on the date(s) to be requested and then press ‘Record.’

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Summary of Group Requests

 

 

Select the option to view the group statistics. Each day for the next year will show the total number of Crewmembers who have requested a ‘Day Off’ on that specific date, in the same base, position and aircraft as you. At the bottom of the screen is a summary total. This screen is for viewing purposes only and cannot be amended.

 

 

Line Callout 2: 2 crewmembers from this specific group have requested leave on the 20th of May.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Vacation Bidding - Summary Own

 

This option allows you to enter a request for ‘Vacation’ starting on the first day after the published date and forward, up to a year in advance. You may also view requests made by other Crewmembers in the same base, position and aircraft type as yourself.

 

Note:  The requests made here are only requests and are not considered approved until reviewed by the Crewing Department.

 

Entering a Leave Request

 

To select a single day for leave (Vacation) left click on the desired day and then press <Submit>. To select a block of days, left click on the first day, then right-click on the last day and press <Submit>.

 

A requested ‘Vacation’ day may be deleted by selecting the desired day (color turns dark blue) and then pressing the <Delete> button. To select a block of days, left click on the first day, then right-click on the last day and press <Delete>.  Once the delete button is pressed, an alert will appear prompting you to verify your changes.

 

Note:

 

·         A 7-day block of light gray and gray cells represents one full week from Monday through to Sunday.

 

·         An exclamation mark indicates that a day has already been occupied with another duty, and hence cannot be selected.

 

 

 

 

 

 

 

Daily Leave Totals for Group

 

Although this option will display a summary for all leave categories, you only have the ability to add and/or delete days for the first leave category (e.g. LVE). You may specify the type of leave you would like to view by clicking on the associated buttons (<Vacation>, <Compassionate Leave> etc.) 

 

The amount and type of leave displayed is subject to the settings enabled by your Airline (consult your manager or the AIMS Administrator for further information).

 

Line Callout 2: Clicking on this button for example, will display a summary of SICK leave requested by a particular group.

 

 

 

 

 

 

 

 

 

 

 

Messages from Crewing

 

This option provides a means for the Crewing Department and/or various Administrative Departments such as Pilot Management, to send a message to you. 

 

When a message(s) is sent, a message will appear on the e-Crew home page as shown below.  After acknowledging and/or deleting a message(s), the message will no longer be displayed when you return to the main page. 

 

 

To acknowledge and delete more than one message, tick the box next to messages to be deleted and then press the ‘Acknowledge and delete all selected messages.’ Use the ‘Acknowledge and delete all messages’ to remove all messages from the screen.

 

A single message may be acknowledged and saved for future reference by selecting ‘Acknowledge Message.’ When this option is pressed, a blue tick mark will appear to the far right of the message in order to easily identify between new messages and saved messages.

 

Line Callout 2: When this option is used, a tick mark will appear indicating the message has been saved.


 

 

 


Attached files

 

If Crewing have attached a document to a message, a ‘paper clip’   icon will appear to the right of a message indicating that this message has a file attached to it.

 

 

Double click on the ‘paper clip’ icon and make the ‘file download’ selections as required.

 


 

 

 

 

 

 

 

 

 

 

Send Messages to Crewing

 

This option allows you to send a message(s) to various departments such as Crewing, Flight Operations or Flight Deck Management. The departments are defined by your airline.

 

To send a message, first click on the appropriate message category to display the applicable screen.

 

 

 

 

 

 

 

Messaging

 

Use this option to create, amend and/or delete a message. The option to delete a message is only available if activated by your airline. Once a message has been acknowledges by the appropriate department, a green tick mark will appear to the far right of the message.

 

Line Callout 2: Click on the appropriate message categories to display message screen. 


Line Callout 2: Once you press ‘ADD,’ the message moves to the top with a time and date stamp.

 


 

 

 

 

 

 

 

 

 

 

 

Reporting Fit or Unfit for Duty

 

Some airlines allow Crewmembers to report ‘Unfit’ or ‘Fit’ for a duty period through the messaging system of e-Crew.  If this option is enabled, the applicable messaging screens are different than all others. 

 

 

Reporting Sick for Duty

 

To report sick for duty, the Crewmember must enter the “I’m Sick” option, select the date(s) they will be sick for and then press the “Report Unfit” button.

 

 

Note: By default, the date displayed in the date selection window will reflect the next duty period that the Crewmember may report sick for.

 

After selecting “Report Unfit,” the Crewmember will be asked to confirm this process before the duty is automatically removed from their schedule. Press “Cancel” to return to the screen.

 

 

Since Pairing 366 is a multiday Pairing, once the Crewmember presses “OK,” all three days of the Pairing will be replaced with the applicable sick code.   

 

Once the Crewmember reports sick, a history will be recorded including the date/time the transaction was processed by the system and the duty they reported sick for.

 

Line Callout 2: Crew History

 

Reporting Fit for Duty

 

When a Crewmember is ready to return to work, they may report fit for their next duty by entering the “I’m Fit” option and selecting “Report Fit.” For reference, the system will automatically display the information of their next duty.

 

 

After selecting “Report Fit,” the Crewmember will be asked to confirm the process.

 

 

By pressing “OK,” the process is completed and a history of the fit for duty transaction is recorded.

 

Line Callout 2: Crew History

 

 

 

 

 

 

 

 

 

Crew Briefing Report

 

The AIMS Crew Briefing System (CBS) is a pre-requisite for the creation and delivery of comprehensive Briefing Reports at check-in time for Captains and Pursers. 

 

The report which is displayed here can be configured from the AIMS database to include operational, flight-specific and general memos and/or defined airport, aircraft, passenger and handling information.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Airport Information

 

Provides business and contact details for Handling Agents, Crew Transport Companies and Hotels.

 

To search for an airport, either enter the airport code into the field provided (i.e. MIA) or make a selection from the drop down menu, situated to the right of the code field. If the entered airport is valid (meaning activated by your airline). Once an airport is selected, the three options shown below will be displayed.

 

 


 

 

Handling Agent Information

 
 


 

 

Crew Transport Company Information

 
 


 

Hotel Related Information

 

 

 

 

 

 

 

 

 

 

 

Allowances

 

The allowance report provides monetary totals for each individually duty period as well as combined totals for the period selected.

 

To view the report, enter a date range of any previous schedule period and then click <Continue>.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

MEL Report

 

This option allows Crew to obtain a list of all open MEL items related to the aircraft(s) the Crew are schedule to operate within the next few hours.